Employee onboarding
Employee details, HR approval with grade and salary, manager approval, and a generated employment agreement.
Solutions
Employee onboarding and HR workflow software for Qatar
From offer letter to first day.
A new hire’s details arrive once. HR sets the grade and salary, the manager approves, and the employment agreement is generated from the answers — then signed and filed as an agreement.
The problem today
A new hire, five copies of their details.
Onboarding usually runs on email threads, a Word template someone edits by hand, and ID copies sent over WhatsApp. Approvals happen in a reply-all. Nobody can say where a file is without asking.
- Details retyped into the offer letter, the contract and the HR file.
- Approvals buried in email, with no record of who agreed to what salary.
- Printed contracts signed, scanned and saved to a shared drive.
- Leave and expense requests on paper forms that go missing.
One transaction, end to end
Employee onboarding, step by step.
This follows the ready-made Employee onboarding process, with a signature step added in the workflow builder.
- 01
01 · Capture
The new hire fills in one form
Name, contact details, Qatar ID number, job title, start date and a copy of their ID. The submission opens a transaction with a reference such as TX-000123.
- 02
02 · Approve
HR sets grade and salary
HR approves from the Inbox and records the grade and basic salary as reviewer fields. They can also reject or request changes.
- 03
03 · Approve
The line manager signs off
A second approval step goes to the manager. Reminders and escalation timers keep it from sitting still.
- 04
04 · Document
The employment agreement is generated
A bilingual template is filled from the form answers and the salary HR entered, rendered to PDF and attached to the transaction.
- 05
05 · Sign
The employee signs by secure link
No account needed: they verify with a one-time code by email. The PDF is sealed with a PAdES signature and a timestamp, with a certificate of completion.
- 06
06 · Manage
It becomes an employment agreement
The signed document is filed as an agreement (AG-000001) of type employment, with its dates and expiry reminders.
What you use
Processes HR can install today.
Job offer
Candidate and role details, HR approval with salary, housing allowance and offer validity, then the offer letter.
Leave request
Type, dates and cover; manager approval; HR checks the balance; an approval letter is generated and the employee is told.
Expense reimbursement
Receipts uploaded with the claim, manager approval, Finance marks it paid, and the employee gets a confirmation.
Hardware and system access
Device requests with Finance approval above a set cost and an e-signed handover form; access requests with a security review.
One Inbox for approvers
Managers and HR see their approvals, tasks and signatures in one place, and can reassign or delegate.
09Ready when you are
Start with a form. Finish with a signed agreement.
ابدأ بنموذج، وانتهِ باتفاقية موقَّعة.
See your own process run from form to signed agreement — in Arabic and English.