Supplier onboarding
Supplier details and CR, compliance review, procurement approval, a generated approval letter and a notification.
Solutions
Supplier onboarding and procurement approval software for Qatar
Suppliers approved, contracts on record.
A supplier registers with their CR and documents. Compliance and procurement review it, an approval letter goes out, and the agreements that follow — NDA, service, supply — are signed and tracked with their obligations.
The problem today
Supplier files in six inboxes.
Supplier onboarding tends to live in email attachments and scanned CR copies. Compliance checks happen in someone’s head, the approval letter is a Word file, and nobody notices the insurance certificate expired until it matters.
- CR copies and documents arrive by email and WhatsApp, in no fixed format.
- No single record of who reviewed compliance and who approved the supplier.
- Contracts signed on paper and filed where only one person can find them.
- Recurring duties — insurance, reports, reviews — tracked in a spreadsheet, if at all.
One transaction, end to end
Supplier onboarding, step by step.
This follows the ready-made Supplier onboarding process, then a supply agreement for the approved supplier.
- 01
01 · Capture
The supplier registers
Company name, CR number and expiry, contact person and a copy of the CR, through a public link or QR code. A transaction opens with its own reference.
- 02
02 · Approve
Compliance reviews
A compliance reviewer checks the registration from the Inbox and records the outcome as a reviewer field, with a reason code if it’s rejected.
- 03
03 · Approve
Procurement approves
Procurement signs off next. Approvals can go to a named member, a role, or any one or all of a group.
- 04
04 · Document
The approval letter is issued
A bilingual supplier approval letter is generated from the answers, attached to the transaction, and the supplier is notified by email.
- 05
05 · Sign
The supply agreement is signed
Your team and the supplier’s signatory sign in order by secure link. The PDF is sealed with a PAdES signature and timestamp.
- 06
06 · Manage
Obligations are tracked
The agreement is linked to the supplier as a counterparty. Add an obligation such as an insurance certificate every year; each one becomes an Inbox task that needs a file as evidence.
What you use
Built for procurement teams.
Non-disclosure agreement
The requester names the other party and signatory, legal reviews it, and the NDA is generated from the answers.
Service agreement
Customer details and scope, a review that sets price and term, a generated service agreement, and a kick-off task.
Counterparties
Every agreement is tied to the other organization, so you see all of a supplier’s contracts in one place.
Obligations with evidence
Recurring or one-off duties on an agreement, with reminders. Completing one requires an uploaded file.
Conditional routing
A “when” condition on any step, for example an extra approval only above a set contract value.
09Ready when you are
Start with a form. Finish with a signed agreement.
ابدأ بنموذج، وانتهِ باتفاقية موقَّعة.
See your own process run from form to signed agreement — in Arabic and English.